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Export and download responses

BlueX provides a quick and easy way to export and download all of the response data collected by your form. This data can then be further analyzed and action taken on those results..

Export responses

NOTE

You can filter the response data based on a version number, or with respondent information (i.e. demographics). The filters you select will affect what data will be exported.

  1. Select a Live survey from your Survey list.
  2. Navigate to Survey management () and select Responses.
  3. Select Export responses to open the export settings.
  4. Choose the Export format from the list (Excel, CSV, JSON).
  5. Enable Include visualization summary if you want to include a summary of the question statistics in the export.
  6. Select the questions you want to export.
  7. Select to include any or all of the following: Response label (its content), Response order ID (e.g. Yes = Response 1, Maybe = Response 2, No = Response 3), Response ID (the custom ID attributed to question selections).
    Export responses
  8. Select the demographic and environment data you want to include in the export.
  9. Select Export to start generating the file.

The export file will appear in the Export history tab after BlueX is done compiling the data.

Download, update, or delete exported data

  1. Go to Survey management () - Export history. The data you have exported will appear in a list.
  2. Select the update icon (), if you want to compile the export file with the most up to date information. You would do this if you believe there might be new responses to gather since the last time the export file was generated.
  3. Select the download icon () to download the export file.
  4. Remove the export file from your history by selecting the trash icon ().
    Export file to download
THINGS TO KNOW ABOUT EXPORT HISTORY
  • The Status information for each export tells you if the file has been successfully generated. There are three possible statuses: Generating, Ready to download, and Failed to generate.
  • If you encounter a failed export, use the update icon () to retry or delete the file and repeat the export process.
  • The export files in Export history are sorted based on their latest update order.
  • Updating the file will not change the filters or variable settings used when configuring the export. If you need different settings, go back to the Responses page and export the responses again.

Response Export Structure

Responses can be exported as XLSX, CSV, or JSON file types, but they all have the same basic structure and contain the same information.

The export is arranged with each row being one response and each column is a different field related to the response. To begin there are fields that identify the response, then the environment variables, next are the respondent demographics and finally the question responses. Fields include:

  • RespondentID - system generated number unique to each respondent
  • SurveyVersionID - the version of the form that was submitted
  • SubmissionID - system generated number unique to each response submitted
  • SubmissionDateUTC - date the response was submitted
  • OpenAtUTC - date the form was last opened
  • Browser - the type of browser used to submit the form
  • DeviceType - the type of device that submitted the form
  • OperatingSystem - the operating system of the device
  • IPAddress - the IP address of the device

The final section of the export includes the responses. Each question can take up as many as three fields depending on what response format you've included in the export. The response format will repeat for every question being exported. Available formats are:

  • Response label - the text shown to the rater for the response option
  • Response ID - the unique ID of the response, this is not shown to the respondent
  • Response order ID - the order in which the responses appeared on the form (scale and choice questions only)
NOTE

When retrieving files that have been uploaded as part of a response you will need to extract the URL from the response export to download the file. The example highlights the URL that needs to be extracted.

[document | https://bxfilloutapitestca0.blob.core.windows.net/data/Surveys/6862C937CFC64D23BF6DAC7A014354DC/Respondents/8096EAAFCD414BA983845542B72D6E58/Files/4DA7BB40A207472C9F01AC7A01475D0B.qsf?sv=2018-03-28&sr=b&sig=2J8C5I18Mi%2Ba0jsLSWnWA7nugaDy%2FYTtB6xOMszSwj8%3D&st=2020-11-21T18%3A51%3A53Z&se=2030-11-21T19%3A51%3A53Z&sp=r]

Take special care to not include the right bracket ( ] ) at the end of the URL.

Sample export

Sample CSV export

`RespondentId,SurveyVersionId,SubmissionId,SubmissionDateUTC,OpenedAtUTC,Browser,DeviceType,OperatingSystem,IpAddress,OGID,FullEmail,FirstName,LastName,Blue_Role,Datasource_Access_Key,PreferredLanguage,Unique_Name,PreLanguage,Specialty,Hire_Date,SupervisorID,Campus,Teacher_Pic,Choice question 1 (Label),Choice question 1 (OrderId),Choice question 1 (ResponseId),Choice question 2 (Label),Choice question 2 (OrderId),Choice question 2 (ResponseId),Numeric question 1,Choice question 3 (Label),Choice question 3 (OrderId),Choice question 3 (ResponseId),Scale question 1 (Label),Scale question 1 (OrderId),Scale question 1 (ResponseId),Scale question 3 (Label),Scale question 3 (OrderId),Scale question 3 (ResponseId),Scale question 4 (Label),Scale question 4 (OrderId),Scale question 4 (ResponseId),Scale question 5 (Label),Scale question 5 (OrderId),Scale question 5 (ResponseId),Scale question 6 (Label),Scale question 6 (OrderId),Scale question 6 (ResponseId),Scale question 7 (Label),Scale question 7 (OrderId),Scale question 7 (ResponseId),Choice question 4 (Label),Choice question 4 (OrderId),Choice question 4 (ResponseId),Comment question 1   00DCBE0DF5234A809BD6AC85014B907C,Version 1,FCCA1FEE9708460582D4AC8501518511,2020/12/02 20:28:52,2020/12/02 20:23:32,Chrome,desktop,Windows,173.246.66.106,jscott,documentation@ccmb.com,James,Scott,23,,,James Scott (Jscott),,Mathematics,01/08/2008 00:00:00,10013,A,http://demo.explore-blue.com/Demo/Images/1.jpg,I purchased it a few times,response 2,,No more no less,response 3,,9,About 5% more,response 3,,Definitely,response 1,,Probably,response 2,,Probably not,response 3,,Definitely not,response 4,,Not sure,response 5,,Definitely,response 1,,Sales/ service representative,response 2,, Nikeon SLR`

Sample JSON Export

1`{"surveyId":"BDDF6A8A26704A3485D7AC6400D8EC27","inputDefinitions" : [{"inputId":"E78243E6CE17495592A0F2D93B61A7C3", "surveyVersionId":"CD150D0981A64000B334AC85014EF4A4", "order":1, "definition": {"id": "E78243E6CE17495592A0F2D93B61A7C3", "type": "panel", "value": null, "children": [{"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "I use it everyday", "attributes": {}}], "attributes": {"data-choice-id": "44F56D8F954944629584285E730BFCDB", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "I purchased it a few times", "attributes": {}}], "attributes": {"data-choice-id": "A1AF297227944C8DAE5742B14372170B", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "I am generally aware of the product", "attributes": {}}], "attributes": {"data-choice-id": "B06BD848E82645DD9FB5A71B99B2C7E4", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "I've never heard about it until now", "attributes": {}}], "attributes": {"data-choice-id": "1D5754A8E08D44949C8B3DF581052518", "data-choice-type": "standard"}}], "attributes": {"id": "E78243E6CE17495592A0F2D93B61A7C3", "data-rows": "1", "data-input": "choice", "data-width": "100", "data-coding": "", "data-required": "false", "data-watermark": "", "data-description": "", "data-control-type": "single-vertical", "data-label-position": "right", "data-randomize-options": "false", "data-question-title-text": "Choice question 1", "data-choice-selection-max": "1", "data-choice-selection-min": "0", "data-show-radios-checkboxes": "true", "data-respondents-must-specify": "false", "data-question-title-ref-element-id": ""}}},{"inputId":"8C021E225E5B4A7D8006C9106AE1B7F0", "surveyVersionId":"CD150D0981A64000B334AC85014EF4A4", "order":2, "definition": {"id": "8C021E225E5B4A7D8006C9106AE1B7F0", "type": "panel", "value": null, "children": [{"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Up to 20% more", "attributes": {}}], "attributes": {"data-choice-id": "E3D1BF845358481F88BCF4C9001B5294", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Up to 10% more", "attributes": {}}], "attributes": {"data-choice-id": "20D575E1CC6B402A914B80491AA8E3E4", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "No more no less", "attributes": {}}], "attributes": {"data-choice-id": "B262945C22E941CEBCFD96BBF5158D64", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "At least 10% less", "attributes": {}}], "attributes": {"data-choice-id": "8959919F070847E287BE46083DC8C207", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "At least 20% less", "attributes": {}}], "attributes": {"data-choice-id": "990E4A92C9CA4292A4C664A2EDF36C2D", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Other", "attributes": {}}], "attributes": {"data-choice-id": "FEE718EE7C2B41F8BAAA0CD58C5A5967", "data-choice-type": "other-specify"}}], "attributes": {"id": "8C021E225E5B4A7D8006C9106AE1B7F0", "data-rows": "1", "data-input": "choice", "data-width": "100", "data-coding": "", "data-required": "false", "data-watermark": "", "data-description": "", "data-control-type": "single-vertical", "data-label-position": "right", "data-randomize-options": "false", "data-question-title-text": "Choice question 2", "data-choice-selection-max": "1", "data-choice-selection-min": "0", "data-show-radios-checkboxes": "true", "data-respondents-must-specify": "false", "data-question-title-ref-element-id": ""}}},{"inputId":"DE1A9C9C27BF4840A7EC4C891BA8D015", "surveyVersionId":"CD150D0981A64000B334AC85014EF4A4", "order":3, "definition": {"id": "DE1A9C9C27BF4840A7EC4C891BA8D015", "type": "panel", "value": null, "attributes": {"id": "DE1A9C9C27BF4840A7EC4C891BA8D015", "data-step": "", "data-input": "number", "data-width": "25", "data-coding": "", "data-format": "", "data-required": "false", "data-max-value": "", "data-min-value": "0", "data-watermark": "", "data-description": "", "data-control-type": "numberbox", "data-default-value": "", "data-label-position": "top", "data-question-title-text": "Numeric question 1", "data-question-title-ref-element-id": ""}}},{"inputId":"E16DB3CB75A048ECB6B4F751C49DAB6D", "surveyVersionId":"CD150D0981A64000B334AC85014EF4A4", "order":4, "definition": {"id": "E16DB3CB75A048ECB6B4F751C49DAB6D", "type": "panel", "value": null, "children": [{"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "About 20% more", "attributes": {}}], "attributes": {"data-choice-id": "08D24D6E42AE4339A2A9A63E6663BBAD", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "About 10% more", "attributes": {}}], "attributes": {"data-choice-id": "A6C90F982C674765BCFACBD5D8348E15", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "About 5% more", "attributes": {}}], "attributes": {"data-choice-id": "6D66920636954D589BC469589FF14502", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "About 5% less", "attributes": {}}], "attributes": {"data-choice-id": "8056C06F10CF47E2887574009A0D688B", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "About 10% less", "attributes": {}}], "attributes": {"data-choice-id": "6B3F5A0ECC5346669A41A3C4161EF7D4", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "About 20% less", "attributes": {}}], "attributes": {"data-choice-id": "54F0A61FB8A14404BA60BF63F10635DA", "data-choice-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Other", "attributes": {}}], "attributes": {"data-choice-id": "6F55FCEFE758409987E2865C76536381", "data-choice-type": "other-specify"}}], "attributes": {"id": "E16DB3CB75A048ECB6B4F751C49DAB6D", "data-rows": "1", "data-input": "choice", "data-width": "100", "data-coding": "", "data-required": "false", "data-watermark": "", "data-description": "", "data-control-type": "single-vertical", "data-label-position": "right", "data-randomize-options": "false", "data-question-title-text": "Choice question 3", "data-choice-selection-max": "1", "data-choice-selection-min": "0", "data-show-radios-checkboxes": "true", "data-respondents-must-specify": "false", "data-question-title-ref-element-id": ""}}},{"inputId":"88BAECD86D774AA4AA0C41C9A15FE1D4", "surveyVersionId":"CD150D0981A64000B334AC85014EF4A4", "order":5, "definition": {"id": "88BAECD86D774AA4AA0C41C9A15FE1D4", "type": "panel", "value": null, "children": [{"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Definitely", "attributes": {}}], "attributes": {"data-id": "FE0A055090D5492FAA1B0D7852D2717B", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Probably", "attributes": {}}], "attributes": {"data-id": "03425E596B204E4AABA77EE6EF4B7DCC", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Probably not", "attributes": {}}], "attributes": {"data-id": "9D38DE804E7E4AD0A86828F8FDEBB9C1", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Definitely not", "attributes": {}}], "attributes": {"data-id": "8FFA6BFFB4664478A216FA2C6FF44A58", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Not sure", "attributes": {}}], "attributes": {"data-id": "46A8EAC1044D432D85F0C8F37ECF8087", "data-type": "standard"}}], "attributes": {"id": "88BAECD86D774AA4AA0C41C9A15FE1D4", "data-rows": "5", "data-input": "likert_item", "data-scale": "user_defined", "data-width": "100", "data-coding": "", "data-required": "false", "data-description": "", "data-orientation": "top", "data-values-hash": "85ee9ade9624e1afb8f8180d3e0d38f9", "data-control-type": "labelRow", "data-not-applicable": "false", "data-question-title-text": "Scale question 1", "data-question-title-ref-element-id": ""}}},{"inputId":"89B8467B1A4B42D3B6276C364994E35E", "surveyVersionId":"CD150D0981A64000B334AC85014EF4A4", "order":6, "definition": {"id": "89B8467B1A4B42D3B6276C364994E35E", "type": "panel", "value": null, "children": [{"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Definitely", "attributes": {}}], "attributes": {"data-id": "FE0A055090D5492FAA1B0D7852D2717B", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Probably", "attributes": {}}], "attributes": {"data-id": "03425E596B204E4AABA77EE6EF4B7DCC", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Probably not", "attributes": {}}], "attributes": {"data-id": "9D38DE804E7E4AD0A86828F8FDEBB9C1", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Definitely not", "attributes": {}}], "attributes": {"data-id": "8FFA6BFFB4664478A216FA2C6FF44A58", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Not sure", "attributes": {}}], "attributes": {"data-id": "46A8EAC1044D432D85F0C8F37ECF8087", "data-type": "standard"}}], "attributes": {"id": 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{"data-id": "03425E596B204E4AABA77EE6EF4B7DCC", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Probably not", "attributes": {}}], "attributes": {"data-id": "9D38DE804E7E4AD0A86828F8FDEBB9C1", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Definitely not", "attributes": {}}], "attributes": {"data-id": "8FFA6BFFB4664478A216FA2C6FF44A58", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Not sure", "attributes": {}}], "attributes": {"data-id": "46A8EAC1044D432D85F0C8F37ECF8087", "data-type": "standard"}}], "attributes": {"id": "367ABA6FCF76484AAE4489D916ABCD57", "data-rows": "5", "data-input": "likert_item", "data-scale": "user_defined", "data-width": "100", "data-coding": "", "data-required": "false", "data-description": "", "data-orientation": "top", "data-values-hash": 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"data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Definitely not", "attributes": {}}], "attributes": {"data-id": "8FFA6BFFB4664478A216FA2C6FF44A58", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Not sure", "attributes": {}}], "attributes": {"data-id": "46A8EAC1044D432D85F0C8F37ECF8087", "data-type": "standard"}}], "attributes": {"id": "94EAD4A0E9C641718596983B44122C53", "data-rows": "5", "data-input": "likert_item", "data-scale": "user_defined", "data-width": "100", "data-coding": "", "data-required": "false", "data-description": "", "data-orientation": "top", "data-values-hash": "85ee9ade9624e1afb8f8180d3e0d38f9", "data-control-type": "labelRow", "data-not-applicable": "false", "data-question-title-text": "Scale question 5", "data-question-title-ref-element-id": ""}}},{"inputId":"AFB79EE4FD5B4D0BBD2D536A07BD199F", "surveyVersionId":"CD150D0981A64000B334AC85014EF4A4", "order":9, "definition": {"id": "AFB79EE4FD5B4D0BBD2D536A07BD199F", "type": "panel", "value": null, "children": [{"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Definitely", "attributes": {}}], "attributes": {"data-id": "FE0A055090D5492FAA1B0D7852D2717B", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Probably", "attributes": {}}], "attributes": {"data-id": "03425E596B204E4AABA77EE6EF4B7DCC", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Probably not", "attributes": {}}], "attributes": {"data-id": "9D38DE804E7E4AD0A86828F8FDEBB9C1", "data-type": "standard"}}, {"id": "", "type": "panel", "value": null, "children": [{"type": "text", "value": "Definitely not", "attributes": {}}], "attributes": {"data-id": "8FFA6BFFB4664478A216FA2C6FF44A58", "data-type": "standard"}}, {"id": 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