Manage your evaluation settings as an instructor
You may be given rights to configure settings for some of your evaluations. In this section,** midterm evaluations** will be used as an example of what you may be asked to configure. If your Blue administrator has not allowed you to adjust any of your evaluation settings, see View your evaluation settings.
The typical midterm evaluation will go through a sequence of four statuses in the following order:
- Pending - A Pending status means your Blue administrator has made this evaluation optional. No evaluations will be sent out unless you or someone authorized to manage this evaluation launches it. Once a Pending evaluation is created and launched, the status will become Ready.
- Ready - Ready means the evaluation is set to begin. You may still have some optional tasks to complete, so take note of on-screen instructions.
- Live - The evaluation has started. Your respondents can access their tasks through email, LMS or by other means communicated with them already. If you see a QR code option, you may also display it to encourage your students during in-person or remote sessions.
- Completed - The evaluation has ended and students will no longer be able to fill out the evaluation.
Other statuses you may see:
- Expired - This status will only appear if a Pending evaluation was not launched by a certain date.
- Opted out - You (or someone authorized) has chosen to skip this evaluation. No invitations will be sent and no results will be collected for this evaluation.
- Paused - The evaluation has been paused. This will temporarily prevent students from providing feedback until it is unpaused and goes Live again. This is useful if you started the evaluation prematurely and want to start it again at a later date.
Pending status - create your midterm evaluation
If you see evaluations with a Pending status, you may be able to create a midterm evaluation for one or several of your courses. This midterm evaluation will be completely optional, so no evaluations will be sent out unless you or someone authorized to manage the evaluation creates and launches it.
To create and launch a midterm evaluation:
- Click Create on a Pending evaluation to activate it. The manage settings window will appear.
If you ignore Pending evaluations, they will expire and no responses will be collected for these.
2. Click Choose your questions to complete and submit your question personalization task. To learn more, see Personalize your questions.
In order to launch a Pending evaluation, it is mandatory that you choose and submit course questions, and set a start and end date if not already configured.
3. Set or adjust the scheduled dates to your evaluation by selecting the calendar icon next to Start Date and End Date respectively.
4. Select the date and time from the monthly calendar view. You may see that some dates are unavailable for selection since a date range has been predefined for you to choose from.
5. Click Apply when you are done.
6. Click Launch in the manage settings window.
Your evaluation's status will become Ready.
Ready status
Ready means the evaluation is set to begin. You may still have some optional tasks to complete, so take note of on-screen instructions. You can view or adjust settings to Ready evaluations by clicking Manage Settings.
If allowed by your Blue administrator, you may adjust some or all settings to your Ready evaluation before it goes Live on the start date.
MANAGE SETTINGS WINDOW FOR READY EVALUATION
a. Opt in to this evaluation? - Choose whether the course will be evaluated or not. Default participation will typically be set to Yes. Once an evaluation goes Live, this cannot be modified.
b. Update your question selection - Allows you to update questions you have chosen for your evaluation. To learn more, see Personalize your questions.
c. Choose timing - Set the start and end dates to when students will be able to complete your evaluation. You may use a scheduled calendar or do it manually.
d. Share evaluation - Print or display the QR code for your evaluation to students during remote or in-class sessions to encourage participation.
e. Checkbox - Check this box if you have finished all your tasks and wish to stop receiving reminders.
f. Update - Updates your setting changes.
You may click on the following sections for instructions on how to opt out, choose questions, and choose the timing for your Ready evaluations.
Live status
The evaluation has started and your respondents can access their tasks through email, LMS or by other means communicated with them already. You can view or adjust your settings to Live evaluations by clicking the More options button and selecting Manage Settings.
You may view or adjust settings to your Live evaluation before it ends. Some settings will be locked for changes since the evaluation has already gone Live.
MANAGE SETTINGS WINDOW FOR LIVE EVALUATION
a. Opt in to this evaluation? - You will not be able to opt out of the evaluation since it has already gone Live.
b. Update your question selection - Allows you to view questions you have chosen for your evaluation while it is Live. Selecting this will bring you to your Question Personalization page. To learn more, see Personalize your questions.
c. Choose timing - Adjust the start and end dates to when students will be able to complete your evaluation. You may use a scheduled calendar or do it manually.
d. Share evaluation - Print or display the QR code for your evaluation to students during remote or in-class sessions to encourage participation.
e. Checkbox - Check this box if you have finished all your tasks and wish to stop receiving reminders.
f. Update - Updates your setting changes.
If you wish to view instructions on how to adjust timing to your Live evaluations, click the following:
Completed status
The evaluation has ended and students will no longer be able to fill out the evaluation. You can view settings to Completed evaluations by clicking the More options button and selecting Manage Setting. You may consult the questionnaire to verify which questions were included in the evaluation, or view the timing to determine when the evaluation was done.
An additional feature you may see is being able to download raw response data to a Completed evaluation.
Other statuses you may see
Expired - This status will only appear if a Pending evaluation was not launched by a certain date.
Opted out - You (or someone authorized) has chosen to skip this evaluation. No invitations will be sent and no results will be collected for this evaluation.
Paused - The evaluation has been paused. This will temporarily prevent students from providing feedback until it is unpaused and goes Live again. This is useful if you started the evaluation prematurely and want to start it again at a later date.
